Visa Counsellor Rainbow Travtech Private Limited

Job description : To manage and facilitate the end-to-end visa application process for clients traveling internationally for business, trade fairs, exhibitions, or leisure. The Visa Executive ensures timely, accurate, and compliant visa documentation and communication with embassies, consulates, and clients.

Key Responsibilities:

• Handle visa documentation and processing for Schengen, UK, US, China, and other major business and exhibition destinations.
• Provide clients with accurate information regarding visa requirements, fees, and timelines.
• Scrutinize client documents for completeness, correctness, and compliance with embassy requirements.
• Fill online visa forms, arrange appointments (VFS, BLS, consulates), and coordinate biometrics or interview schedules.
• Liaise with consulates, VFS, BLS, and other authorized visa agents on behalf of the clients.
• Maintain and update a database of embassy regulations, forms, and latest visa policies.
• Handle couriering and tracking of documents for submissions and returns.
• Coordinate with the operations team to align visa schedules with ticketing and hotel bookings.
• Ensure confidentiality and secure handling of client documents.
• Prepare visa reports and maintain client records for audit and compliance purposes.

Key Skills & Competencies:

• Strong knowledge of international visa processes and requirements.
• Attention to detail and organizational skills.
• Good communication skills in English (spoken and written); knowledge of Hindi and regional languages is an advantage.
• Customer-focused attitude with a sense of urgency and responsibility.
• Ability to multitask and manage timelines.
• Basic computer skills (MS Word, Excel, email, online visa portals).
• Knowledge of trade fair travel will be a plus.