Secretary To Head Of Department Thrivibe

About Thrivibe

Job Description

We are looking for a highly organized and proactive Secretary to provide support to the Head of Department at a prominent real estate company based in Mumbai. The ideal candidate will have a strong background in hospitality or aviation, showcasing exceptional administrative skills, professionalism, and the capacity to excel in a dynamic work environment. Responsibilities: - Manage the Head of Department's calendar, appointments, meetings, and travel arrangements. - Act as the main point of contact between the Head of Department and both internal and external stakeholders. - Prepare, proofread, and oversee correspondence, reports, presentations, and various documents. - Coordinate and conduct departmental meetings, including preparing agendas, taking minutes, and following up on action items. - Handle confidential information with discretion, ensuring professional integrity at all times. - Supervise office administrative tasks such as filing, record-keeping, and procuring office supplies. - Communicate with vendors, clients, and partners as necessary. - Assist in project coordination, monitor deadlines, and ensure the timely accomplishment of departmental goals. - Support in event planning, manage hospitality arrangements, and handle logistics for departmental activities. Requirements: - 6 to 12 years of experience in a secretarial or executive assistant role, preferably in the hospitality or aviation sectors. - Graduate in any discipline; additional certifications in office management or administration are advantageous. - Excellent verbal and written communication skills. - Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook). - Strong organizational and multitasking abilities. - Keen attention to detail and adept problem-solving skills. - Professional demeanor with the capability to manage confidential matters. - Flexibility to adapt to changing priorities. This is a full-time, permanent position with a day shift schedule from Monday to Friday. The ideal candidate should have at least 5 years of experience as a Secretary, Executive Assistant, Guest Relations, or in the Aviation industry. The work location is in person. We look forward to welcoming a dedicated professional who can contribute effectively to our team and support the efficient functioning of our department.,