Operations Associate - PA & Office Management unreconciled

About Unreconciled

Job Description

About the Role: Unreconciled is seeking for a highly organized and proactive Operations Associate to support our leadership team with a blend of Personal Assistant duties and Office Management responsibilities. This role requires exceptional communication skills, multitasking ability, and a problem-solving mindset. You will play a key role in keeping the office running smoothly and assisting senior executives in their day-to-day administrative and operational needs. Key Responsibilities: Executive / Personal Assistant Duties (50%) Manage calendars, schedule meetings, and coordinate travel for senior executives Handle correspondence, emails, and calls on behalf of the leadership team Assist with personal tasks and errands as needed Maintain discretion and confidentiality at all times. Office Management Duties (50%) Act as the point of contact for vendors, service providers, and building management Manage office supplies, equipment, and maintenance requests Maintain records, manage documentation, and oversee filing systems Contribute to process improvement and operational efficiency initiatives Liaise between departments to ensure seamless coordination Required Skills & Experience: Essential: Bachelors degree in Business Administration, Communications, or related field 1+ year of experience in a similar administrative, operations, or PA role Excellent organizational and time management skills Strong verbal and written communication abilities Proficiency in experience with tools like Google Workspace Proactive, adaptable, and able to thrive in a fast-paced environment Preferred: Prior experience supporting C-level executives or senior leadership Event planning or coordination experience Strong attention to detail with a knack for anticipating needs before they arise Ability to juggle competing priorities with a calm and solutions-oriented approach Experience managing third-party vendors or service contracts Knowledge of workplace safety and facility operations best practices Who You Are: Proactive Problem Solver: You anticipate needs, resolve issues before they arise, and always stay one step ahead. Organized Multitasker: You excel at juggling schedules, tasks, and requests without missing a beat. Discreet and Trustworthy: You handle confidential information with professionalism and integrity. Clear Communicator: Whether drafting an email, coordinating an event, or handling vendor calls, you communicate with clarity and confidence. Detail-Oriented Executor: You catch the small things that make a big difference and always deliver polished work. Work Environment: Hours: 12:30 PM - 10:00 PM IST (aligns with global clients) Location: Ahmedabad office (in-person role) Career Path: Opportunity to grow into Operations Manager Company Perks: UK Work Culture: Be part of a collaborative environment inspired by the best of UK work culture. 12 Fixed Holidays Per Year: Enjoy a generous holiday package. 18 Casual Leaves Per Year: Take time off for personal matters when needed. 14 Work from Home Days Per Year: Flexibility to work from home. Best in Class Infrastructure: Work in a top-tier office with excellent facilities. Dinner Is On Us: We treat the team to a meal! Benefits Competitive salary based on experience. Professional development opportunities, including certifications. A dynamic, supportive team environment.,