Executive Assistant Shyam Cables India

Female candidate

1. Job Description for Hiring

Work Experience:

? 3-5 years as an assistant or secretary to the MD or senior executive of a company.

? Preference for candidates who are adaptable and resourceful

? Admin coordinators with steady experience may also apply.

Educational Qualification:

? Graduate from a secretarial college or equivalent.

Key Skill Set:

? Excellent follow-up skills: Mandatory.

? Proficiency in MS Office, especially Excel and Word.

? Strong command of English (spoken and written).

? Familiarity with tools like Todoist for task management.

? Shorthand knowledge (advantageous).

? Exceptional multitasking and organizational skills.

Additional Requirements:

? Married, preferably with children.

? Resides within 45 minutes of the office.

? Stable work history, with no frequent job changes.

? Honest, reliable, and ready to handle personal tasks.

? Adaptability and problem-solving: Must quickly learn and handle new challenges.

? Time management: Capable of effective multitasking and meeting deadlines.

? Confidentiality: Discreetly handle sensitive information.

? Reporting: Regular updates on task status and pending work.

Tasks and Responsibilities for the Role:

? Scheduling and calendar management for the MD.

? Handling phone calls, emails, and correspondence.

? Managing accountability sheets, delegation sheets, and follow-ups.

? Coordinating meetings (executive and operational), preparing agendas, and taking

minutes.

? Managing leave applications, accident reports, and employee/vendor records.

? Tracking sales data, customer records, and enquiry capture.

? Ensuring timely reporting and updates to the MD.