Administrative Executive Universal Bus Services

Role Overview:We are seeking a dependable and organized Office Administrator to manage overall administrative operations, including office upkeep, document management, appointment scheduling, banking tasks, and vehicle document maintenance. This role is critical to ensure efficient internal coordination and compliance with company processes.

Key Responsibilities:General Office Administration

• Oversee day-to-day operations of the office, including housekeeping and facility management.
• Maintain office supplies and ensure timely procurement.
• Coordinate with vendors, support staff, and service providers.

Document & Record Management:

• Maintain company-related legal and statutory documents in both digital and physical formats.
• Ensure all vehicle-related documents (RC, permits, insurance, fitness, PUC, etc.) are up to date.
• Maintain renewal trackers and ensure timely compliance.
• Banking & Financial Admin Support:
• Handle cheque deposits, withdrawals, and bank visits for official purposes.
• Coordinate with accounts team for documentation and submission.
• Maintain petty cash records and expense statements.
• Scheduling & Communication:
• Manage appointments, meeting schedules, and calendars for senior staff.
• Welcome and manage visitors and vendors at the office.