Accounts Payables Specialist Enterprise Mangement Solutions Inc

About Enterprise Mangement Solutions Inc

Job Description

This an India-based position; ABOUT ENTERPRISE MANAGEMENT: Enterprise Management is a full-spectrum consulting and management firm specializing in back-office operations, financial infrastructure, and executive oversight for health and human services organizations. We provide strategic support to affiliated companies through contractual partnerships, optimizing operations and maintaining compliance across multiple industries including behavioral health, primary care, real estate, supportive housing, and food service. Our goal is to relieve mission-driven companies of administrative burden by overseeing financial and operational systems that allow leadership teams to focus on quality care and innovation. DISCLOSURES: The specific statements shown in each section of this job description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The jobs responsibilities/tasks may be modified and/or expanded over time. Company will inform the personnel member when changes in the respective job description are made. COMPANY WEBSITE: https://enterprisemanagement.org/ COMPANY PHONE NUMBER: (667) 309-5345 HUMAN RESOURCES PHONE NUMBER: (667) 309-5345 ext 10 COMPANY: Enterprise Management Solutions, Inc. (in support of all customer companies under contract) DIVISION: Accounting & Finance UNIT: n/a BENEFITS PACKAGE: Ineligible. WORK SCHEDULE: Monday Friday, 8:00 AM EST 5:00 PM EST CLASSIFICATION: W8BEN hourly COMPENSATION RANGE: Ranges between 472.92 INR per hour to 727.46 INR per hour (this is not USD) commensurate based upon experience and credentials ANTICIPATED TRAVEL: None SUMMARY OF POSITION RESPONSIBILITIES: The AP Specialist plays a vital role in the financial operations of Enterprise Management and its affiliated companies by ensuring vendors are paid on time, records are maintained properly, and discrepancies are resolved efficiently. SCHEDULED DUTIES AND RESPONSIBILITIES: Receive, review, and enter invoices into the accounting system (QuickBooks, Sage, or similar) Match invoices to purchase orders and verify coding and approvals Reconcile AP sub-ledgers to the general ledger monthly Maintain and update vendor records, W-9s, and contract documentation Communicate with vendors and internal departments to resolve invoice discrepancies and answer inquiries Support the preparation of annual 1099 filings and audit requests Ensure adherence to internal controls and company policies for disbursements UNSCHEDULED DUTIES AND RESPONSIBILITIES: Take initiative to identify areas for process improvement and cost savings Assist with special projects, vendor transitions, and system implementations as assigned Participate in interdepartmental workgroups focused on performance improvement or new service lines Support the CFO/Controller with ad hoc financial analysis and reporting Assist your supervisor with any work-related tasks as requested, taking initiative where possible Remain informed and compliant with regulations and standards, including COMAR, CARF, and other relevant governing bodies, as well as company policies and procedures Support the maintenance of a safe work environment by participating in drills and safety trainings as requested Maintain confidentiality of all records, especially those relating to client treatment or financial information Participate in external and internal audits/surveys (CARF/CSA/OHCQ) as directed by the supervisor Assist in preparing financial reports and dashboards for leadership Support process improvements for AP workflows and automation Participate in software implementation, upgrades, or training sessions PHYSICAL DEMANDS: Prolonged periods sitting at a desk and working on a computer Occasional lifting up to 25 pounds Frequent meetings via video or phone; occasional in-person site visits WORKING CONDITIONS: Remote only Office-based COMPETENCIES AND SKILLS: Strong attention to detail and data accuracy Effective written and verbal communication skills Proficiency in accounting software, Microsoft Excel, and document management systems LEVEL OF EDUCATION / TRAINING / QUALIFICATIONS: Associates degree in Accounting, Business, or related field (required); Bachelors preferred Experience in healthcare, nonprofit, or multi-entity organizations preferred Ability to pass background and reference checks,