Accountant Cum Office Assistant ENERGENIQ

Company Accounts Management:

• Handle purchase and sales invoices by verifying their accuracy, recording transactions, and maintaining organized records for future reference.
• Track daily expenses meticulously, ensuring accurate records of all expenditures and reconciling these with company accounts.
• Maintain vouchers for various transactions, ensuring all supporting documents are available and properly filed.
• Perform daily tracking of accounts, including monitoring receivables and payables, preparing cash flow reports, and assisting in month-end financial closure.

 Document Management:

• Maintain and organize all project-related documents, including project contracts, agreements, and progress reports, ensuring they are securely stored and accessible. Manage Comprehensive Annual Maintenance Contracts (CAMC) documents, including renewal tracking, service schedules, and correspondence with clients.
• Develop a systematic filing process for both physical and digital records, enabling quick access to documents when required.

 Stock Management:

• Maintain accurate records of daily stock levels, keeping track of incoming and outgoing inventory.
• Conduct regular stock audits to ensure accuracy and prevent discrepancies.
• Coordinate with the procurement team to ensure that stock levels are maintained, and initiate reordering processes as required. Prepare daily, weekly, and monthly stock reports for management review.

Vendor & Supplier Management:

• Develop and maintain strong relationships with vendors and suppliers, negotiating terms to secure favorable pricing and payment terms.
• Evaluate supplier performance regularly, ensuring timely delivery and maintaining quality standards.
• Process purchase orders and ensure timely payment of vendor invoices, keeping records of all transactions for audit purposes.
• Address and resolve any issues related to vendor performance, quality, or delivery timelines.

Coordination with Project Managers and Suppliers:

• Work closely with project managers to understand project requirements and ensure timely procurement of materials and services.
• Liaise with suppliers for timely delivery of required goods, ensuring that project timelines are adhered to.
• Track the status of orders, providing regular updates to the project team and escalating any delays or issues.
• Ensure that all procurement processes comply with company policies and procedures, maintaining transparency and accountability.